Showsite Shipping

Showsite shipping, on time. Every time.

The most time-sensitive move in tradeshows. We coordinate every detail so your exhibit arrives exactly when it needs to.

Direct delivery to the floor

Show management coordination

Real-time shipment tracking

Proactive milestone updates

Full documentation handled

Coordinated with show schedule

How We Handle It

Talk to a Tradeshow Shipping Expert

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the track record

15+ Years

Moving Tradeshows

150+ Shows

Served Nationwide

100%

Show-Ready Pickup

100%

Show-Ready Delivery

built into the industry

Move-in window managed

Venue-level coordination

No margin for error

Precision Timing

Precision timing for high-stakes moves

Tradeshow deadlines are not flexible. We plan every showsite shipment around your move-in window, the venue's requirements, and the show's schedule — so your exhibit arrives in the right place at the right time.

Venue Knowledge

We know the show floor

From McCormick Place to the Las Vegas Convention Center, our team has worked the major venues across the country. That familiarity means fewer surprises and faster resolution when something unexpected comes up.

Major venues nationwide

Show management relationships

Fewer surprises on the floor

What sets us apart

The Exhibitway Difference

Built for Tradeshow Logistics

Built exclusively for trade shows. We speak decorator, marshalling yard, and move-in — fluently.

Proactive Communication

You should never have to call to know where your freight is. We send updates at every critical milestone and reach out before you have to ask. No chasing. No guessing.

Real-Time Visibility

ExhibitTrack gives you 24/7 access to every shipment, document, and update. Full visibility from pickup to the floor, without a single phone call.

On The Show Floor

Our team is physically present at major tradeshows across the country. When something needs to be handled on-site, we are already there.

FAQs

Showsite Shipping

Questions

What is showsite shipping?

Showsite shipping is direct delivery of your exhibit freight to the convention center or venue during the move-in window. It's the most time-sensitive move in tradeshows — your freight needs to arrive at the right dock, at the right time, on the right day.

How far in advance should I book showsite shipping?

As early as possible, ideally no later than two weeks before move-in. The more lead time we have, the more routing options are available and the tighter we can plan around your window.

What information do you need to plan a showsite shipment?

Show name, venue, move-in dates and times, booth number, freight dimensions and weight, and pickup location. The more detail upfront, the better the plan.

What happens if my show schedule changes?

Let us know as soon as possible and we'll adjust. Changes close to move-in are harder to absorb, but we'll find the best available option and keep you informed throughout.

Can you deliver directly to my booth?

Delivery goes to the dock or marshalling yard as directed by show management — that's standard for all showsite shipments. We coordinate with show management to make sure your freight is routed correctly from there.

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